Department of Corrections and Community Supervision

Request DOCCS or Board of Parole Records Through The New York State Freedom of Information Law

Overview
The Freedom of Information Law (“FOIL”),The Freedom of Information Law (“FOIL”), Article 6 (Sections 84-90) of the NYS Public Officers Law, provides the public right to access to records maintained by government agencies with certain exceptions.

“Record” means any information kept, held, filed, produced or reproduced by, with, or for this agency, in any physical form whatsoever including, but not limited to, reports, statements, examinations, memoranda, opinions, folders, files, books, manuals, pamphlets, forms, papers, designs, drawings, maps, photos, letters, microfilms, computer tapes or disks, rules, regulations or codes.

Learn more about records access and Open FOIL NY.

If you would like your records from this agency, you may not have to file a FOIL request.

 

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Request Records

Use the Open FOIL NY online form

Mail a written request to:

Records Access Officer
Department of Corrections and Community Supervision
Harriman State Campus
1220 Washington Avenue Ext., Building 2
Albany, New York 12226-2050

E-Mail a written request to: FOIL@doccs.ny.gov

Fax a written request to: 518-453-8474

Submit a request for records in person:

Location Information/Instructions: Our main offices are located in Building 9, Harriman State Campus, Albany, New York. Upon entering the main entrance of the building, advise Security Staff that you would like to request records from DOCCS. Security Staff will contact the Records Access Office, and a staff member will provide assistance. Please be advised records require review prior to disclosure. As a result, documents and records will not be immediately available.

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FOIL Process

Within five business days of the receipt of a written request for a record reasonably described, we will send you a letter either: making such record available; denying such request in writing; or furnishing a written acknowledgment of the receipt of such request. If you have not received a letter within five business days, please contact us at (518) 457-0176 or doccsfoilunit@doccs.ny.gov.

Please be advised that all electronic Freedom of Information requests are determined to have been received on the first normal business day after such requests are submitted.

If the records you request require a fee to be paid, you will be notified prior to the records being released to you. Unless a different fee is otherwise prescribed by statute, Public Officers Law §87(1) authorizes an agency to charge a fee of 25¢ per copy for copies of records up 9”x 14”, or the actual cost of reproducing a record. In determining the actual cost of producing a record, an agency may include only:

  • an amount equal to the hourly salary attributed to the lowest paid agency employee who has the necessary skill required to prepare the requested record(s), if at least two hours of agency employee time is needed to prepare a copy of the record(s) requested;
  • the actual cost to the agency of engaging an outside professional service to prepare a copy of a record, but only when an agency's information technology equipment is inadequate to prepare a copy, if such service is used to prepare the copy.

Once the requested records are prepared, you may receive the records via email, fax, paper, CD/DVD, or USB. Records are available for inspection, by appointment, on business days between 9 a.m. and 4 p.m. at the Records Access Office, Harriman State Campus, Building 9, 1220 Washington Ave. Ext., Albany, NY 12226. You may schedule an appointment for in-person inspection of records by calling (518) 457-0176.

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Right to Appeal

Under provisions of the Public Officers Law you may appeal a FOIL determination. If you desire to submit such an appeal, you must do so within 30 days of the written response to your FOIL request. Please include a copy of the original request for records and a copy of the FOIL response letter you received along with your appeal letter to:

Michelle Liberty
Records Appeal Officer
Department of Corrections and Community Supervision
Harriman State Campus
1220 Washington Avenue Ext., Building 2

You will be informed in writing of the decision within ten business days of our receipt of such an appeal. Please indicate the FOIL Request Number when corresponding on this subject.

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Subject Matter List

The following is a current list of records, by subject matter, that are maintained by this agency. Some of the listed records may be exempt from disclosure pursuant to the Freedom of Information Law: http://www.doccs.ny.gov/SubjectMatterList2018.pdf

Agency FOIL Regulations

DOCCS Directive 2010 can be found on our website at the following http://www.doccs.ny.gov/Directives/2010.pdf

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Helpful Tips

For more information about FOIL, please visit the New York State Committee on Open Government’s website
When submitting a FOIL request:

  • Please be as specific as possible in describing the requested records and include relevant dates, names, and locations. Where the requested records pertain to a particular inmate, include the inmate’s DIN and/or NYSID number if possible.
  • Specify whether you would like to inspect the records or have copies of the records sentto you.
  • If records are available, specify how you want them sent, i.e., via US mail, e-mail or fax. We may choose to send the records by U.S. mail for security or other reasons, including volume of records. We will notify you of any charge for reproducing such records before they are sent.
  • Please include your e-mail, mailing address and fax number, as well as a telephone number where you can be reached during business hours, in case it is necessary to clarify your request.
  • Please note that the agency is not required to create a new record in response to FOIL requests.

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